RANDOLPH COUNTY SHERIFF'S OFFICE

1.16 Policy

It is the policy of the Randolph County Detention Center that all operations shall be conducted by trained, professional, and knowledgeable personnel in a lawful, ethical, and professional manner. The facility shall ensure the safety, security, and welfare of detainees, staff, and the public while maintaining compliance with all applicable laws, regulations, and departmental directives.

All job classifications shall have established job descriptions outlining general duties and responsibilities. These descriptions are not all-inclusive and may be supplemented as necessary based on operational needs.

1.16.1 Purpose and Scope

This policy establishes standards for employment, job classifications, responsibilities, conduct, training, staffing procedures, and administrative expectations for all personnel assigned to the Randolph County Detention Center.

1.16.2 Employment Eligibility and Equal Employment Opportunity

Employment shall be based solely on qualifications, merit, and job performance without regard to race, creed, color, national origin, religion, or political affiliation.

Unless otherwise approved by the Sheriff, applicants must meet the following minimum requirements:

• At least 18 years of age

• High school diploma or GED equivalent

• U.S. citizen

• Physically and mentally capable of performing assigned duties

• No felony criminal record

• Successful completion of a certified Detention Officer Training Course upon hire

• Completion of a six (6) month probationary period

The Randolph County Detention Center is an Equal Employment Opportunity employer. Employment and advancement decisions shall be based on qualifications, performance, and operational needs.

1.16.3 Position Classifications and Job Descriptions

Each position shall have a defined job description outlining general duties, responsibilities, and expectations.

A. Administrator (Major)

Job Summary:
 

Serves as Chief Administrative Officer under the Sheriff and is responsible for overall detention center operations.

Key Responsibilities:

• Develop and manage annual budget

• Hire, discipline, and terminate employees (reported to Sheriff)

• Assign duties, manage schedules, and oversee training

• Develop policies and facility improvement plans

• Oversee payroll, purchasing, and vendor coordination

• Maintain facility security and detainee welfare

• Oversee detainee records and legal documentation

• Manage commissary, trust, work release, and PMOD funds

• Perform additional duties as assigned

B. Assistant Administrator & Captain

Job Summary:
 

Assists the Administrator in daily operations, supervision, compliance, and facility management.

Key Responsibilities:

• Assist with budgeting, hiring, discipline, and training

• Approve and process purchases and maintain records

• Oversee maintenance and computer systems

• Supervise detainee transport and court movement

• Maintain payroll, overtime, and disciplinary documentation

• Manage commissary, trust, and work release accounts

• Reconcile financial records and inventories

• Process deposits, withdrawals, and disbursements

• Notarize records as required

C. Lieutenant

Job Summary:
 

Supervises officers and assists with operations, training, investigations, and security oversight.

Key Responsibilities:

• Supervise daily operations and staff

• Conduct inspections and security audits

• Coordinate training and development

• Oversee grievances and investigations

• Inspect facility systems and equipment

• Coordinate transports and security operations

D. Officer-in-Charge (OIC)

Job Summary:
 

Direct shift supervisor responsible for correctional officers and daily facility operations.

Key Responsibilities:

• Assign duties and supervise officers

• Maintain logs, headcounts, and shift documentation

• Conduct inspections of cells and facility areas

• Oversee meals, hygiene, medication, and movement

• Manage incident reporting and disciplinary actions

• Approve bonds and supervise detainee discipline when necessary

E. Correctional Officer

Job Summary:
 

Provides direct supervision, custody, and control of detainees.

Key Responsibilities:

• Maintain constant supervision of detainees

• Conduct searches of detainees, cells, and facility areas

• Enforce rules and maintain order

• Respond to emergencies and disturbances

• Prepare reports and documentation

• Escort detainees within and outside facility

• Assist with booking, release, and property control

• Ensure distribution of meals, medication, and authorized items

• Control keys and security equipment

• Confiscate contraband and document violations

1.16.4 Authority, Chain of Command, and Accountability

• All employees operate under a defined chain of command

• Employees are accountable for their actions and decisions

• Lawful orders and established policies shall be followed

• Use of force shall comply with departmental policy and applicable law

1.16.5 Conduct and Professional Standards

Employees shall:

• Maintain professionalism at all times

• Avoid conduct that compromises facility security or integrity

• Protect confidential information appropriately

• Avoid conflicts of interest and inappropriate relationships

• Treat all detainees, staff, and the public respectfully and professionally

1.16.6 Physical and Mental Requirements

Employees must:

• Be physically capable of performing assigned duties, including restraint and emergency response

• Maintain mental alertness and sound judgment under stress

• Demonstrate emotional stability suitable for correctional work

The Administrator shall ensure employees are fit for duty.

1.16.7 Training Requirements

All employees shall receive and maintain training including, at minimum:

• Security procedures and detainee supervision

• Report writing and documentation

• Legal issues and detainee rights

• Contraband control and booking procedures

• Emergency response and fire procedures

• First aid and medical protocols

• Grievance and disciplinary procedures

• Facility rules and regulations

The Chief Jail Administrator is responsible for all training coordination and scheduling.

1.16.8 Probationary Period

All newly hired employees shall serve a six (6) month probationary period during which performance, conduct, and policy compliance shall be evaluated.

1.16.9 Compensation

Employees shall be compensated in accordance with the salary scale approved by the Randolph County Commission. Adjustments may be made upon completion of the probationary period.

1.16.10 Personnel Records

• Personnel records shall be securely maintained

• Access is restricted to authorized personnel only

• Employees may review their files and request corrections

• Records shall be maintained in accordance with applicable law and policy

1.16.11 Staffing, Transfers, Promotions, and Vacancies

A. Filling Vacant Supervisor Positions

• Filled primarily through internal transfer when feasible

• Vacancies shall be posted for eligible employees

• Applicants may be required to complete testing and evaluation

• Selection is based on performance, qualifications, and operational needs

• The Chief Jail Administrator may appoint or transfer personnel directly when necessary

• Sheriff approval may be required for certain appointments

B. Filling Correctional Officer Positions

• Filled through appointment by the Chief Jail Administrator

• Consideration includes:

• • Seniority

• • Job performance and disciplinary history

• • Operational needs

• • Overall facility effectiveness

• The Chief Jail Administrator is responsible for recruitment and hiring

C. Shift Assignments and Transfers

• The Chief Jail Administrator is authorized to reassign personnel between shifts as operational needs require

• Shift assignments shall follow established procedures and policy guidelines

• Operational safety and security take precedence over individual preference

1.16.12 General Provisions

All employees may be required to perform additional duties as assigned by supervisory personnel to ensure the safe, secure, and efficient operation of the facility.