RANDOLPH COUNTY SHERIFF'S OFFICE

4.8.1 Policy

It is the policy of the Randolph County Detention Center to strictly regulate, limit, inventory, and securely store all detainee personal property within housing units and facility operations. These controls are established to maintain safety, sanitation, security, accountability, and the orderly operation of the facility.

All detainee property shall be limited to authorized items only. Excess, unauthorized, or improperly stored property shall be considered contraband and may be discarded or otherwise disposed of in accordance with facility procedures.

4.8.2 AUTHORIZED PERSONAL PROPERTY IN HOUSING UNITS

Detainees may possess only the following approved items within housing units:

4.8.2.1 Clothing (White Only Unless Otherwise Issued)

• (3) T-shirts (plain white, no pockets or sleeveless)

• (3) pairs of socks (white)

• (3) pairs of underwear (white; briefs or panties only; no lace or thong styles)

• (3) bras (white; no underwire)

4.8.2.2 Detention Center Issued Clothing

• (2) detention uniforms

• (1) pair of shower shoes

• Additional classification-issued clothing as authorized by facility staff

4.8.2.3 Bedding

• (1) mattress

• (1) blanket

• Up to (2) sheets (1 fitted, 1 flat)

4.8.2.4 Hygiene & Toilet Articles

• (1) toothbrush

• (1) tube of toothpaste

• (1) cup

• (1) spoon

• (1) wash cloth

• (1) towel

• (1) bar of soap (issued; additional soap may be authorized as needed)

• (1) bottle of shampoo (if issued by facility policy)

• Toilet tissue as issued by the facility

• Feminine hygiene products shall be provided as needed

4.8.2.5 Reading & Legal Materials

• (1) softcover Bible or approved religious text

• Up to (3) paperback books

• Legal materials approved by the Chief Jail Administrator

• Up to (5) pieces of legal mail correspondence (or as otherwise authorized)

4.8.2.6 Commissary & Miscellaneous Approved Items

• Approved commissary items as authorized

• Empty containers (cups, bottles, packaging) must be discarded after use and may not be reused or repurposed

• Approved educational or program materials

4.8.3 INITIAL PROPERTY AND CLOTHING ISSUANCE

Within the first three (3) business days of intake, detainees may receive additional clothing as authorized:

• (3) white T-shirts

• (3) pairs of white socks

• (3) pairs of white underwear

• (3) white bras (if applicable)

All issued clothing shall remain subject to overall property limits.

4.8.4 PROPERTY LIMITS & COMPLIANCE

Detainees are responsible for maintaining compliance with all property limits. Excess property must be stored in approved facility storage or sent out per facility procedure.

Unauthorized or excess property shall be considered contraband and may be:

• Discarded

• Seized

• Destroyed

• Or otherwise disposed of by staff

4.8.5 HOUSING UNIT RESTRICTIONS

• No detainee may access, handle, or interfere with another detainee’s property at any time.

• All property must be stored in assigned storage containers.

• Housing areas shall remain free of clutter and excess items.

• Facility staff may further restrict property when necessary for safety, sanitation, or security.

4.8.6 PROPERTY INVENTORY AND STORAGE

All detainee property shall be inventoried, documented, and secured upon intake.

4.8.6.1 Property Classification

• General Property: Clothing, books, commissary items, and approved personal effects

• Valuables: Wallets, cash, credit/debit cards, jewelry, cell phones, keys, knives, and other high-value or restricted items

Valuables shall be stored separately from general property.

4.8.7 PROPERTY PROCESSING PROCEDURES

• All property shall be inventoried during booking

• Wet, soiled, or malodorous clothing shall be laundered prior to storage

• Bags and containers shall be searched thoroughly for valuables

• Excess property may require additional storage containers

• Property must be properly documented and secured

• Once secured, detainee property shall not be accessed except as authorized by facility policy or supervisory approval

4.8.8 PROPERTY UPON RELEASE OR TRANSFER

• All unsealed personal property shall be returned at release

• Property must be claimed within 30 days of release or transfer

• Unclaimed property shall be considered abandoned and may be destroyed per facility procedure

• No property shall be held beyond the designated retention period

4.8.9 ISSUANCE OF CLOTHING & WORK ASSIGNMENTS

• All detainees shall be issued standardized facility clothing upon intake

• Clothing shall be laundered regularly

• Work assignment clothing shall be issued based on classification

Work Release / Special Assignments

• Work release attire: blue pants and blue shirt

• Food service detainees shall wear sanitary gloves and hair restraints

• Trustee or work detainees may be issued additional approved clothing as required

4.8.10 HANDLING OF PROPERTY

• Property shall be securely stored and maintained under facility control

• Only authorized personnel may access detainee property when necessary

• Additional approved items may be added to stored property in accordance with facility procedures

• Any deviation from established procedures must be documented and approved by supervisory staff

4.8.11 EXCEPTIONS

• Trustee classification may allow limited modifications to property handling under administrative supervision

• Any exception must be documented and approved by administration

4.8.12 DISCIPLINARY ACTION

Violation of this policy, including possession of unauthorized property, destruction of issued items, or interference with another detainee’s property, may result in:

• Disciplinary action

• Loss of privileges

• Criminal charges where applicable

• Financial restitution for damages